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The Montana Petroleum Tank Release Compensation Board


The June 22, 2015 Board Meeting has been changed to July 13, 2015


Board Staff Changes

WE'VE MOVED (5-29-15)!! 
Our office is now located at 1225 Cedar Street, Helena MT, 59601.


Data Search Tool

We have a new Data Search Tool, shown as our "Reimbursement Status and Mapping Tool" link in the left margin. It should work similarly to the previous version, but with more functionality and information about the status of your claims. For an explanation of the information contained in the Reimbursement Status section, be sure to expand the "Report Explanation" at the bottom of the report. This link also directs you to the Mapping Data Tool, previously a separate link on the left. If you have problems with this new link, please don't hesitate to let us know.

Biennial Report for 2014 now available

The Board conducts an analysis of the short-term and the long-term viability of the fund and reports its findings to the director of the department and the legislative auditor. This report is referred to as the Petroleum Tank Release Cleanup Fund Biennial Report and the report for 2014 is now available. It contains an analysis of trends in fund revenue and expenditure activity, exposure to long-term liabilities, impacts of changes in state and federal regulations relating to underground and aboveground storage tanks, and the availability of petroleum storage tank liability insurance in the private sector and trends in provisions of the insurance.

During this recent biennium the Environmental Quality Council (EQC) was intimately involved in the status of petroleum release cleanup and the capability of the Petroleum Tank Release Cleanup Fund. The EQC received several updates regarding the reporting requirements for petroleum tank release site closures (HB 613, 2011). Environmental Quality Council Meetings and Materials can be found at:

The number of releases discovered each year has slowed in recent years and the cleanup of existing releases continues. Revenue from fuel use is expected to remain steady over the next biennium. Revenue may see an increase of about one percent if the economy remains strong. The fee on fuel has not changed since the inception of the program and, although revenues show some increase, that increase is being outpaced by the Consumer Price Index. The divergence between total fee revenue and the Consumer Price Index indicates that the fund currently has less buying power than it had in 1995. At some point raising the fee on each gallon of fuel sold may have to be considered.

Work Plan Tasks and Claim Form 3 (Claim for Reimbursement)

You may have heard that we (PTRCB) will be involved in implementing a new database system in the near future, which we are calling TREADS.  This new system will change the claim submittal process, among other things.  You will have the opportunity to enter your claims on-line through the new outward-facing tool, which will eventually help you and the PTRCB streamline the submittal process (see more details).

In addition to the PTRCB, the following programs of DEQ are involved in the TREADS project: Underground Storage Tank, Petroleum Tank Cleanup, Federal Facilities and Brownfields, Site Response, State Superfund, Federal Superfund and Construction, and Abandoned Mine Lands.

In order to prepare for this new process, we are asking that you begin to submit claims using our work plan (Corrective Action Plan (CAP)) tasks, which are provided for you on each specific Work Plan Cost Review letter and emailed along with a fillable PDF Form 3 (Claim for Reimbursement) populated with tasks, budget and pertinent facility information.

The owner or claimant is required to submit claims and substantiating documents of all the expenses incurred in preparing and implementing a corrective action plan in the manner required by the Board.  The claim form (Form 3) is the method that the Board has developed to have all the expenses submitted.  If the claim form (or other Board form) is not properly filled out or is incomplete, the submittal does not meet this statutory requirement (75-11-309(1)(h)MCA) and the Board staff has the responsibility to reject the claim.  In an effort to eliminate unnecessary processing and to prepare the claimant for the electronic submittals, the Board staff will be returning any incomplete or inconsistent claims beginning on January 1, 2015.  The information necessary to process a complete Form 3 is contained in the Form 3 Instructions. The Board staff will announce the new internet based outward-facing tool after development, testing and deployment has occurred.

Feel free to contact Board staff (406-444-9710) for a copy of this PDF Form 3.